Ostendo Sales and Distribution

Ostendo provides the following functions for Sales and Distribution
     Sales Orders Entry
 Purchasing 
 Inventory
 Inventory Management with bar coding, RFDI using the Freeway Mobility App
 Distribution using DRP and multiple warehouses
 Foreign Currency
 Remote Sales data entry with Tablets, Phones etc while on the road

Many importers, exporters, wholesalers, distributors with direct counter sales and retailers with point of sale (POS) and online web stores use Ostendo software successfully every day. Their needs include managing imported landed costs in foreign currencies, multiple pricing levels, discount buyer groups, complex stock control such as expiry dates, serial numbers, batch numbers, grade, colour, size, style, fit for the apparel industry, different units of measure, bar-coding, multi warehousing, branch delivery with head office billing a and numerous sales and inventory replenishment reporting requirements.

Here’s what an Ostendo user wants to share with you...
“What I like most about Ostendo software is that detailed information can be easily accessed. It’s also user friendly and not much training is required for new users. My initial concerns were around install time (down time during installation) and adding information (the time it would take to add all the data). Despite these concerns we went ahead because Ostendo looked like the best solution. Data adding is very simple and we have had no down time due to very experienced technical support. We’ve had some great benefits as a result of using Ostendo. These include: control of jobs production, the ability to analyse each job’s costs, simple inventory control, stock control by multiple sites and the ease of managing this stock by expiry date and batch number resulting in a 98% ‘DIFOT’ (Delivery In Full On Time) performance result. It’s easy to use and allows very in-depth reporting. It is also easy to customise reports. The flexible sales and profit reports meet our industry requirements where market trends change frequently. We are able to report sales by delivery customer while sending the invoice to a separate billing customer. We are also looking at integrating Ostendo with remote handheld devices to capture sales orders in the field. Ostendo software is a very good flexible system for small to medium businesses.”
Graham Hawes. Demon Drinks. Industry: Distribution and Manufacturing – Beverages

Ostendo Distribution Features 

Ostendo Features Multiple Warehouses and Locations
Multiple Units of Measure, Serial Numbers, 50 character item codes and 100 character product descriptions
Batch and Warranty Tracking Grade, Colour, Size, Revision, Expiry Date Barcodes,
Barcode Labels and Inventory Labels, Stock Takes and Location Transfers
Allows for Negative Stock 
Sales and Purchase Order Matrices with 2 or 3 Dimensions per Style eg Apparel Pricing Levels,
Quantity Breaks and Discounts,
Alternate Item with Cross Reference Supplier Code and Manufacturer’s Code
Inventory Forecasting and Replenishment, Purchase Budgets
Purchase directly for Jobs, Assemblies,
Sales Orders or Stock , Complementary Add-On Sales
Use unlimited Supplier Catalogues and Price Lists
Web Based Supplier Management Console
Equipment Hire and Rentals
Landed Costing for Imports
Multi Currency and Multi Tax Rates 
66,0000 character stock item notes field ,  Image and document attachments

Distribution Features
Sales and Invoicing

Sales and Invoicing

There are 3 methods of processing sales through to invoices
(i) Sales Orders – Deliveries – Invoice
(ii) Sales Orders – Invoices
(iii) Invoice.
You can consolidate customer invoices for jobs, sales orders, deliveries and recurring invoices (contracts). To assist you with the sales order process we have included an extensive pricing matrix with easy updates, sales kit sets, configuring items on the fly for custom products or services, current and projected stock availability, alternate item option, add-on sales option by item and all warranty information follows the item through the sales process. For product or service sales with a future ongoing service commitment, you can automatically create a customer service asset upon selling the product or service to a customer. These service assets can have warranty records and preventative maintenance service agreements setup against them that will automatically schedule and create the service jobs required. This provides a complete sales and service history for the customer and the customer’s service assets. Service reminder letters can be generated and sent by email or printed.

Inventory

Multiple Warehouses and Locations
Multiple Units of Measure
Serial Number, Batch and Warranty Tracking
Grade, Colour, Size, Expiry Date and Barcodes
Stock Takes and Location Transfers
Allows for Negative Stock
Complementary Add-On Sales
Pricing Levels,
Quantity Breaks and Discounts
Inventory Forecasting and Replenishment
Purchase directly for Jobs, Assemblies, Sales Orders or Stock
Use unlimited Supplier Catalogues
3 Purchase Methods: Order to Receipt to Invoice, or Order to Invoice, or Invoice only

Inventory

Inventory includes stock controlled items (raw materials and finished goods) such as source on demand products, custom made products and assemblies. Non stock items that are not stock controlled are called descriptors and supplier catalogues. Stock can be recorded against multiple warehouses and multiple locations. Stock takes can be organised by these or by product or category. The stock item code field is 50 characters long with a 100 character further description field. Extensive notes, images, documents, history and warranties can be linked to each item along with revision level, multiple stocking units of measure, serial number, batch or lot number, grade, colour, size, expiry date, barcode and unlimited user definable properties. Comprehensive pricing levels, quantity breaks, discounts, full cost tracking and cost change logging are incorporated in Ostendo. Complementary add-on sales can be defined against the inventory item for prompting at sales order entry. You can create warranties automatically when items are sold and create regular customer asset servicing for after sales servicing of products. A projected inventory availability enquiry screen and inventory forecasting are included along with automated inventory replenishment MRP functionality (re-order quantity, re-order level, order multiple, lead time) based on supply, demand, forecast and inventory re-order policy. A mass global replacement facility is included for substituting items and alternative items option from the preferred supplier or list of approved suppliers with part number cross-reference and pricing information. You can purchase directly for stock, jobs, assembly orders or cost centres using inventory, descriptors or supplier catalogues. You can track drop-shipments directly to your customer’s address or outworker’s address and there is an optional purchase order approval control process. The 3 purchasing processing methods are (i) Purchase Order – Receipt – Supplier Invoice (ii) Purchase Order – Supplier Invoice (iii) Supplier Invoice.

Replenishment

Inventory Replenishment

Ostendo's Inventory Replenishment  allows you to run an Inventory replenishment routine that looks at an Item’s current stock level and addresses Supply and Demand into the future.
From this it makes recommendations to ensure that actual and anticipated demands will be satisfied. Two options are available for Inventory Replenishment:

Single Level MRP: This focuses on nominated Items and addresses the Item’s current actual and/or forecast future demands to create Suggested Orders required to maintain stock.

Multi-Level MRP: In addition to looking at the current actual and/or forecast future demands for each Item this option also looks to see if the Item is a Parent in a Bill of Material and, if so, will ‘ explode’ any Suggested Orders to determine the components required to make it. These are then used as ‘Suggested Demands’ when assessing component requirements

The results of the Replenishment run are displayed showing all Items that have had Suggested Orders created. You can drill-down on each Item to see the detailed results of the run. This shows (by Day) all Demands, Supply Orders, and Suggested Orders with a resulting stock balance at the end of the day. The quantity displayed against the Suggested Order can be amended in this display. The results of the amendment is immediately reflected on all subsequent daily balances

 

Stock take with
the Freeway
mobility app

Purchasing

Multiple Warehouses and Locations
Multiple Units of Measure
Serial Number, Batch and Warranty Tracking
Grade, Colour, Size, Expiry Date and Barcodes
Stock Takes and Location Transfers
Allows for Negative Stock
Complementary Add-On Sales
Pricing Levels,
Quantity Breaks and Discounts
Inventory Forecasting and Replenishment
Purchase directly for Jobs, Assemblies, Sales Orders or Stock
Use unlimited Supplier Catalogues
3 Purchase Methods: Order to Receipt to Invoice, or Order to Invoice, or Invoice only

Ostendo Purchasing
Freeway Logo

 Freeway Mobility App standard

A great addition to your distribution system.

assignment

Range of Features

Freeway has a range of features for Sales and Distribution including delivery tracking picking

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Check Lists

Set up any number of check lists for use in the field including WHS hazards or trouble shooting

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Offline Capabilities

Enter data either off line  and have it synced once when you go on line.

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GPS Tracking

Track employees so that you can be more efficient with their time.

Learn about Freeway

 

Get a demonstration of Ostendo today!

One of our team would be more than happy to work through your requirements for sales and distribution .